# To-dos

To-dos let Filo surface every email that asks you to do something and keep it in a tidy checklist.

### How To-dos are created

| Stage                       | Logic                                                                                                                                                                                                                                                                          |
|-----------------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| First-sync sweep            | From the initial 100-email import Filo scans all unread messages from the last 48 hours—no matter whether they land in Important, Updates, or Promotions. Anything that clearly requests action (pay, confirm, review, sign, etc.) becomes a To-do.                                |
| Real-time detection         | After the seed pass, every new email is analyzed the instant it arrives. If Filo's AI spots an actionable request, a To-do is generated and linked to that message straight away. (Spam is ignored.)                                                                                 |
| Manual creation (from an email) | On any email, open … More → Create To-do. Rename the title if needed, choose a date & time, and Save. The To-do is created and linked to that email thread.                                                                                                                      |
| Manual creation (with AI)   | On an email, tap Ask AI and tell Filo what you need—e.g., "Remind me to reply next Tuesday at 10am." You'll also see quick prompts you can pick with one tap. Filo creates the To-do and links it to the message.                                                                      |

### Working with your To-do list

| Action                     | How                                                                                                                                                                                   |
|---------------------------|--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| Mark done                 | Click the checkbox; the task moves to the Done list.                                                                                                                                   |
| Mark as incorrect         | On mobile, swipe left and select **Incorrect**. On desktop, hover over the To-do and choose **Incorrect**. Filo's AI will learn from these false To-dos to reduce incorrect creations over time. |
| Quick reschedule          | On desktop, **right-click** a to-do; on mobile, **long-press** it. Select the **Due Date** submenu to quickly postpone it to **Today**, **Tomorrow**, **This Weekend** (hidden on Sundays), or **Next Week**.                      |
| View / edit details       | Click the info icon ( **i**) on a to-do to open its detail popover. From there you can edit the **description**, **due date & time**, and **priority**, view **linked emails and attachments**, and **copy the Todo ID** for troubleshooting or feedback. ||
| Delete (not needed)       | Swipe right ··· → Delete to remove it entirely. A toast notification will appear—tap **Filter** to add a rule that prevents similar emails from creating to-dos in the future.                                                          |

### Viewing, filtering & bulk actions

- •**Switch views:** For desktop users, use the **Active / Done** toggle at the top of the To-do pane to jump between open tasks and completed ones. For mobile, simply click on the option icon, and select **View Dones** to see all the completed tasks.
- •**Filter by status:** Click the filter icon next to Active / Done. Under **Status**, choose a category such as **To Respond**, **Awaiting Reply**, **Meeting Update**, **Approval Needed**, or **Suggested Done** to focus on one type of task.
- •**Filter by priority:** In the same menu, use **Priority** to show only **Low**, **Medium**, or **High** items.
- •**Filter by email account:** If you have multiple Gmail accounts connected, use **Email Account** to see To-dos from a single inbox.
- •**Bulk-manage To-dos:** On mobile, tap **···** in the top-right corner of a time section to bulk-complete its To-dos. On desktop, hover over a time section and you’ll see **Mark all done** appear in the top-right—click it to complete in bulk.
- •**Export to CSV:** On desktop, you can export your To-do list as a CSV file for further organizing, analysis, or sharing with your team in a spreadsheet.

You can combine status, priority, and account filters to narrow the list. Filo keeps To-dos ordered by date so the most recent items stay near the top.

Manual task creation and snoozing are still on the roadmap; for now, automatically captured To-dos plus simple done/delete and flexible filters keep your actionable mail visible, and nothing else.