# Task Agent

Meet Filo Task Agent - Auto-Tracks To-Dos in Real Time - YouTube

Tap to unmute

[Meet Filo Task Agent - Auto-Tracks To-Dos in Real Time](https://www.youtube.com/watch?v=221dyK_YjEY)

FiloMail57 subscribers

Task Agent is the intelligence layer behind To-dos. It doesn't replace To-dos—it keeps them accurate. When new email threads arrive, Task Agent maintains a single, live to-do tied to that conversation and updates its status label as the thread moves forward. No filters, labels, or rules to manage.

### What it does now

- Keeps status current as the conversation evolves (e.g., you reply, they reply, a date is set).
- Reduces manual tagging so your To-dos reflect reality instead of last week's snapshot.
- Respects your control—you can change any status at any time; your edit always wins.

> Today, Task Agent focuses on status updates. It does not auto-complete or auto-close items.

### Status Glossary

| Status           | Description                                                                                                         | Typical cues                                                                                                                                            |
|------------------|---------------------------------------------------------------------------------------------------------------------|---------------------------------------------------------------------------------------------------------------------------------------------------------|
| To Respond        | The thread requires your reply or action.                                                                          | Direct questions; requests to confirm/decide; phrases like "please reply," "could you confirm," "need your input," "please advise."               |
| Awaiting Reply    | You've replied or acted; the next move is on the other party.                                                      | Your message was the last one; follow-ups like "just checking in"; "waiting for confirmation," "sent for review," "pending your response."         |
| Review Needed     | Materials need your review before moving forward.                                                                  | Attachments or links to drafts/reports/contracts; "please review," "see attached," "feedback welcome," "for your review."                           |
| Approval Needed    | A formal approval/authorization is required from you or a designated approver.                                    | "Please approve," "budget sign-off," "PTO/leave request," "access/permission request," "awaiting manager approval."                                  |
| Meeting Update     | Scheduling or meeting details have changed or been added.                                                         | Calendar invites or updates; "rescheduled," "time change," "agenda/minutes," "follow-ups after meeting."                                           |
| Suggested Done     | Task Agent infers the thread is resolved and the to-do can likely be closed (suggestion only).                     | "All set," "thanks, resolved," "no further action needed," delivery/confirmation completed. (You confirm completion; auto-complete is not available yet.)|

### How it works (at a glance)

1. Understands intent from subjects and message context (requests, handoffs, confirmations, scheduling cues).
2. Updates the existing item in To-dos to reflect the latest state of the thread.
3. Stays out of your way—no changes to your message content or mailbox structure.

### What it doesn't do (yet)

- No auto-complete / auto-close. You finish items manually.
- No bulk backfill of old mail. Task Agent focuses on new threads to avoid clutter.
- No forced labels or rules. It augments To-dos; it doesn't rewire your inbox.

Ask AI

Ask me anything about Filo Mail. I can help you with setup, features, and troubleshooting.

What is Filo Mail? How do I set up Smart Filter? What keyboard shortcuts are available? How does AI Summary work?