Task Agent
Meet Filo Task Agent - Auto-Tracks To-Dos in Real Time - YouTube
Tap to unmute
Meet Filo Task Agent - Auto-Tracks To-Dos in Real Time
FiloMail57 subscribers
Task Agent is the intelligence layer behind To-dos. It doesn't replace To-dos—it keeps them accurate. When new email threads arrive, Task Agent maintains a single, live to-do tied to that conversation and updates its status label as the thread moves forward. No filters, labels, or rules to manage.
What it does now
- Keeps status current as the conversation evolves (e.g., you reply, they reply, a date is set).
- Reduces manual tagging so your To-dos reflect reality instead of last week's snapshot.
- Respects your control—you can change any status at any time; your edit always wins.
Today, Task Agent focuses on status updates. It does not auto-complete or auto-close items.
Status Glossary
| Status | Description | Typical cues |
|---|---|---|
| To Respond | The thread requires your reply or action. | Direct questions; requests to confirm/decide; phrases like "please reply," "could you confirm," "need your input," "please advise." |
| Awaiting Reply | You've replied or acted; the next move is on the other party. | Your message was the last one; follow-ups like "just checking in"; "waiting for confirmation," "sent for review," "pending your response." |
| Review Needed | Materials need your review before moving forward. | Attachments or links to drafts/reports/contracts; "please review," "see attached," "feedback welcome," "for your review." |
| Approval Needed | A formal approval/authorization is required from you or a designated approver. | "Please approve," "budget sign-off," "PTO/leave request," "access/permission request," "awaiting manager approval." |
| Meeting Update | Scheduling or meeting details have changed or been added. | Calendar invites or updates; "rescheduled," "time change," "agenda/minutes," "follow-ups after meeting." |
| Suggested Done | Task Agent infers the thread is resolved and the to-do can likely be closed (suggestion only). | "All set," "thanks, resolved," "no further action needed," delivery/confirmation completed. (You confirm completion; auto-complete is not available yet.) |
How it works (at a glance)
- Understands intent from subjects and message context (requests, handoffs, confirmations, scheduling cues).
- Updates the existing item in To-dos to reflect the latest state of the thread.
- Stays out of your way—no changes to your message content or mailbox structure.
What it doesn't do (yet)
- No auto-complete / auto-close. You finish items manually.
- No bulk backfill of old mail. Task Agent focuses on new threads to avoid clutter.
- No forced labels or rules. It augments To-dos; it doesn't rewire your inbox.
Ask AI
Ask me anything about Filo Mail. I can help you with setup, features, and troubleshooting.
What is Filo Mail? How do I set up Smart Filter? What keyboard shortcuts are available? How does AI Summary work?